Available only to HR & Payroll module subscriber


These are the types of information that can be accessed by users with Administrator role and HR Executive role. They have access to ALL tabs. All other user roles can only access to some tabs; Details, Leave, Payslip and Assets.



Information fields by tab


DETAILS

Which role can access this tab?

Administrator, Regular user with HR access as either Employee or HR Executive

  1. First Name
  2. Last Name
  3. Date of Birth
  4. MyKad/Passport
  5. Mobile Phone Number
  6. Email
  7. Disability Status : Self & Spouse
  8. Gender
    Race


Information used to determine Monthly Tax Deduction (MTD)

  1. Residentship
  2. Resident Status
  3. Type of Resident
  4. Family Information (Marital Status and Dependent Children)


Miscellaneous

  1. Home Address Info
  2. Emergency Contact Info


EMPLOYMENT

Which role can access this tab?

Administrator, Regular user with HR access as HR Executive

  1. EPF Account Number
  2. Income Tax Number
  3. SOCSO Account Number
  4. Type of Employment
  5. Employee Number
  6. JOb Title
  7. Employment Start Date/End Date
  8. Office Location
  9. Department
  10. Designation
  11. Reporting Manager
  12. Salary Frequency
  13. Salary Amount per Frequency
  14. Salary Expense Account


End Employment

Use this button to end the employment status. It will also update the Employment End Date field. The employee will be removed from the Employee Directory and be listed in the History tab.

STATUTORY REQUIREMENTS

Which role can access this tab?

Administrator, Regular user with HR access as HR Executive


  1. EPF Contribution
  2. EPF Number
  3. Employee EPF Rate
  4. Employer EPF Rate
  5. Monthly Tax Deduction Number
  6. Monthly Tax Deduction Borne by Employer
  7. SOCSO Category
  8. Social Security Foreign Worker (for foreigners working for your company)
  9. Employment Insurance Scheme (EIS)

LEAVE

Which role can access this tab?

Administrator, Regular user with HR access as either Employee or HR Executive

Users can apply for their leave from this tab.

Users can also view their record of leave application and its status from this tab.

PAY

Which role can access this tab?

Administrator, Regular user with HR access as either Employee or HR Executive


  1. Payment Method
  2. Payment Template - set how the detail in the payment slip for this employee will look like

PAYSLIPS

Which role can access this tab?

Administrator, Regular user with HR access as either Employee or HR Executive


  1. Payslip History
  2. Previous Payslip Data Entry
  3. EA Statement


Employees can download their payslip & EA statement from this tab.


CASES

Which role can access this tab?

Administrator, Regular user with HR access as HR Executive


The HR Executive or Administrator can view the reported cases or incident associated with this Employee.

ASSET

Which role can access this tab?

Administrator, Regular user with HR access as either Employee or HR Executive


This serves as Asset handover record from the Employer to Employee and vice versa.

The HR Executive or Administrator can add new Asset and assign the Asset to this Employee.

The Employee can acknowledge receiving this asset.


Returning Asset

When employees resign, either you or the employee need to return the loaned asset back to the Company. You can go to the Asset tab under the Employee record and review the items in the tab.

Click Return on the items which you have collected from the Employee. Enter the date of Return in the pop up modal and click Return Asset.

DOCUMENTS

Which role can access this tab?

Administrator, Regular user with HR access as HR Executive


The HR Executive or Administrator can upload document relevant to the Employee in this tab. Typically you would probably upload the employee resume, application form, signed agreement/contract or response letter for Show Cause letter to the employee.