Available only to HR & Payroll module subscriber
Prerequisites :
Administrator and HR Executive role
Run Payroll can only work if you have all the employees data created in Employee Directory
You can run present month payroll beginning on the 15th day in present month until 14th day of the following month. System will give a reminder when you login into SimpanKira as well as email reminder on this.
If you want the Payroll to be recognised in the current month, you must run Payroll within that month itself. For example, if you want the Payroll expenses for February, then you need to run the Payroll within February itself. Do not wait until March.
Click button Run Payroll will redirect you to these pages;
1) Adjust Salaries
At this page you can add any relevant Payroll Item to any of the employee payroll record. Payroll items that people normally would add Commission, Overtime or Claim (if you process it separately).
Once you satisfy with the payroll record, you are ready to let SimpanKira runs the statutory deduction calculation by clicking at Save & Next button at the bottom of the page.
This will bring you to Review Salaries page.
2) Review Salaries
At this page you can see all the overview of your company's payroll. You can view the Employee contribution and the Employer contribution for each employee.
In each row, you can see the Net Pay for each employee.
If you are okay with it, you can move forward by clicking Save & Next button at the bottom of the page.
This will bring you to Finish & Process page for payroll.
3) Finish & Process
You will see the Net Pay for each employee in tabulated form. Net Pay will be the salary which you need to pay to your employees.
Under this table as well, you should see the Net Pay for each Statutory Body like KWSP, PERKESO & EIS, LHDN for PCB and HRDF (if applicable for your organisation). You can then make the necessary arrangement to pay to these statutory bodies through your bank.
After you satisfy with all the figures presented in the payroll for that particular month, you can click Submit Payroll button at the bottom of the page.
It will automatically create relevant journal entries in Accounting and ready for the Payroll day.
If you have clicked Submit Payroll, and for whatever reason you need to go back to it and amend it, you need to get in touch with us. You cannot do it from the Payroll system itself.
Important Note
SimpanKira Payroll does not do backdated payroll.