Available only to HR & Payroll module subscriber

Prerequisites : 

Administrator and HR Executive role


Pay Item is an item exists in your payslip. It can be anything from your over time rate, to bonus, to Zakat deduction or PTPTN deduction. Essentially this is the part where the payroll can be flexible.


To access the Pay Item, please follow these steps:

  1. Go to Payroll > Payroll Setting
  2. Go to tab Pay Items
  3. On the left side of the page you will see list of Pay categories; Earnings, Statutory Deductions, Deductions, Reimbursement


Add Pay Items for Earnings

  1. Click Add Item button.
  2. You can choose one from the three options; Regular Earnings or Other Gross Earnings or Discretionary Payment.
  3. A pop up modal will appear
  4. These fields are available on the modal
    • Earning name
    • Expense account (dropdown list) - select the appropriate account for this earning expenses
    • Rate type -> Unit -> Rate per Unit
    • Fixed Amount -> Amount
    • Multiple of employee's regular earning -> Multiple
  5. Options for select the statutory computations - PCB, KWSP, SOCSO, EIS
  6. Select the appropriate field for EA form
  7. Click Save button when you are done.


Add Pay Items for Deductions

  1. Click Deduction from the Pay Item category on the left side of the page.
  2. Then Add Item button.
  3. You can choose one from the three options; Payroll Giving or Advance Cash or Zakat.
  4. A pop up modal will appear
  5. These fields are available on the modal
    • Deduction name
    • Standard Amount
    • Liability account (dropdown list) - select the appropriate account for this earning expenses
    • Account list (dropdown list)
  6. Options for select the statutory computations - PCB, KWSP, SOCSO, EIS
  7. Select the appropriate field for EA form
  8. Click Save button when you are done.


Add Pay Items for Reimbursements

  1. Click Reimbursement from the Pay Item category on the left side of the page.
  2. Then Add Item button.
  3. You can choose one from the three options; Claim
  4. A pop up modal will appear
  5. These fields are available on the modal
    • Reimbursement name
    • Rate type -> select Fixed Amount or Rate per Unit
    • Unit
    • Rate
    • Account list (dropdown list)
  6. Options for select the statutory computations - PCB, KWSP, SOCSO, EIS
  7. Select the appropriate field for EA form
  8. Click Save button when you are done.